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CCSO is an administrative unit set up under the Registry to facilitate the provision of resources and facilities to support the co-curricular activities and events of our student community. The below contact information is provided for your convenience:

Office

Address: UG101, UG1/F, Composite Building, The University of Hong Kong
Opening hours:

9:30am to 5:30pm, Monday to Friday. 
(The office is closed on Saturdays, Sundays, public holidays and university holidays.)

Email: cocso@hku.hk (General Enquiries); ccsobook@hku.hk (Facilities Booking)

Phone: 3910 2793

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News Update

August 7, 2023

Student Body Registration and Hall Information Day 2023 (August 12-13, 2023)

Please click here for details.

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July 28, 2023

Resources Arrangement During Registration Day and Orientation Period 2023

For resources allocation during Registration Day and booking arrangement during Orientation Period 2023, please click here.

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Registration of Student Societies

Under the framework of the Code of Conduct for Student Organizations at The University of Hong Kong, student societies must be registered with CCSO to have access to resources and facilities provided by the University. For further details, please refer to the Guidelines on Registration of Student Societies. 

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In connection with the Code Section C, 6(b), for details on HKU’s policies, please visit here.

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Application Documents:

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Online Submission:

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Please click here for the list of student societies registered with CCSO.

Registration of Student Societies

Funding Allocation to Registered Student Societies

​With the approval of the Council, the Student Activity Fee would be collected from all full-time students annually to provide support for campus wide student events and activities of student societies that have registered with the Co-curricular Support Office (CCSO) of the Registry. For further detail, please refer to the documents below:

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For Academic Year 2022/23​

Online Submission:​​

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For Academic Year 2023/24

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Online Submission:​

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Funding Allocation to Registered Student Societies

Booking of Campus Facilities

​For facilities managed by CCSO:

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Registered student societies may submit booking requests for campus facilities managed by CCSO via the HKU Facility Booking System (HKUFBS). For further details, please refer to the documents below:

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For other campus facilities:

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  • Booking of activity rooms at the Amenities Centres and Open Spaces
    Bookings are made via CEDARS following existing procedures. More details are available here. 
     

  • Booking of central classrooms and event halls
    Bookings are made via the Examinations Office following the existing procedures. More details are available here. (Please note that a verified student society chop in physical form is required for booking requests made to the Examinations Office.)
     

  • Booking of audio visual equipment
    Bookings are made via the Learning Environment Services following existing procedures. More details are available here.
     

  • Internal Group Booking of Sports Facilities
    Bookings are made via the Centre for Sports and Exercise following existing procedures. More details are available here.
     

  • Booking of banner and publicity sites
    Bookings are made via CEDARS following the existing procedures. More details are available here.

Bookings

Booking of External Venues

For booking of external venues requiring advising or certification letter from the University, student societies may send their requests to CEDARS at cedars@hku.hk.

Use of Notice Boards

Registered student societies may post posters on any free space on notice boards managed by CCSO. The list of notice boards and their locations can be accessed here. For further details, please refer to the Guidelines on the Use of Notice Boards.

Other Services

Parking E-coupon

Parking E-coupons are provided, while stock lasts, for student societies to waive the parking fee of their VIPs or visitors paying visit to the University for official business. Registered student societies may purchase parking E-coupons from CCSO in person at the cost of HK$20 each. For further details, please refer to the Guidelines on Parking E-coupon Usage.

Bulk Email Request

Student societies may submit their bulk email requests at http://wp.cedars.hku.hk/form/socbulkemail by the daily cut-off time of 4:30pm on working days. For details, please view the Guidelines on Bulk Email Service for Student Societies.

Mail Collection Service

CCSO offers mail collection service to registered student societies. Please find the accurate recipient address provided below:
 
[Name of Student Society]
c/o Co-curricular Support Office
UG101, UG1/F, Composite Building, The University of Hong Kong, Pokfulam, Hong Kong
 
Registered student societies may receive their mail from their designated mailbox located at UG1/F, Composite Building. In the case of large-size items, which exceed the dimensions of the designated mailbox, student societies should notify CCSO in advance and obtain CCSO’s agreement via email. Failure to do so may result in the rejection of such mail delivery items by CCSO. 

Forms & Online Submission
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